Prince William SRA


Assigning Grade 9
Turn Backs
My Availability Help


For the regular spring and fall seasons, offers are made via the assigning software made available at For tournaments, one must apply and submit availability through the Tournament page.

The assignor will provide a GameOfficials license for each referee.

This covers this our expectations for assigning.

CALENDAR AVAILABILITY -- A referee who is willing and able to work on a given day informs the assignor by providing availability their calendar in GameOfficials. One may find this under the section called My Availability. We have scheduled games on Fridays, Saturdays, and Sundays so one need only provide availability for those days. One does not need to mark when they are not available as the assignor only looks for 'available.'

It is our understanding that if a referee provides availability that he/she will accept any assignment the assignor shall offer. Therefore, it is important that the referee keep their availability up to date in GameOfficials.

In providing availability think of the possible conflicts in one's schedule including:

 (1) Your playing schedule (including State Cup)*
 (2) Your practice schedule (if Saturday or Sunday)
 (3) A band trip or competition
 (4) A choral trip or competition
 (5) Cross country meets
 (6) Prom or Homecoming
 (7) Girl Scouts
 (8) Boy Scouts
 (9) Trip to Kings Dominion
 (10) SATs/ACTs
 (11) Graduation
 (12) Your wife's birthday - (The Terrance Moran rule)
 (13) College visits


STATE CUP -- If you play in State Cup, do not provide availability the first three Saturdays of the season. We may assign games to you for the 4th week of the season. If your team advances past the third week, immediately inform the assignor and request to be removed from your assignments.

  (a) Players -- If you are currently playing on a team that will be participating in State Cup please inform the assignor of this so we can schedule around that once games begin. For now: Do not provide availability the first three Saturdays for State Cup. If you advance after the first three weeks and have accepted games for the fourth week, contact the assignor immediately after you win on Saturday to turnback those games.

  (b) Referees -- If you have been contacted to referee in State Cup we have no problem with you accepting games from us then later turning back an assignment for State Cup games. However, the State Cup assignor, Mike Newman, works closely with PWSRA to try and coordinate this so we don't lose too many referees on any given Saturday. Enjoy the assignment and grow from it.

CHECKING EMAIL -- Generally, a referee has four days from the time an offer is made until the time the offer expires. The expectation is that every referee will check email at least once every 2-3 days. When an assignment offer is made an email notice is sent to the referee. However, the referee should always log into the GameOfficials website every 2-3 days and check their schedule.

TEXT NOTICES -- Don't like email? Go into GameOfficials and set up text notifications.


ACCEPTING AN OFFER -- When a referee receives a game offer in they must log in, tick the box marked ACCEPT then click on SUBMIT. Once accepted, the game belongs to them and they cannot unassign themselves from the match.

DECLINING AN OFFER -- If a referee receives an offer and cannot accept the match, they do so by ticking the box marked DECLINE then clicking the SUBMIT button. Because a referee made themselves available for a date, declinations should rarely occur.

Generally, a referee who declines two or more offers in a season may be deemed not to be interested in refereeing and no further game offers will be made.

Should a declination become necessary the referee will be asked for a reason. "Something came up is not a valid reason."

If text alerts are selected, double check your schedule after accepting games. More than one ref claims they accepted games only to lose the offers when they expired.

EXPIRED OFFERS -- If a referee does not accept or decline an offer within the four day window of acceptance, the offer expires and a calendar block is automatically entered on the referee’s calendar which keeps the referee from being offered more assignments for that date. Like declinations, a referee who allows two or more offers in a season to expire without acting on them is deemed not to be interested in refereeing and no further game offers will be made.

TURN BACKS -- See section on Turn Backs

NO SHOWS -- Since referees are the only people paid to be at the field, and are paid by the players’ fees, it is important that every effort is made to honor one’s commitment. The worst thing a referee can do is not show up for a schedule assignment. A referee who is a no show will be fined the game fee for that game and any games in the set. In addition, the referee will probably not be assigned any games the remainder of the season. Don't be a no-show.

ARRIVING LATE - Referees are expected to be at the field no less than 30 minutes before the scheduled match. Occasionally the assignor will accept the fact that the referee cannot be there in that time period and make this a condition of the assignment. If a referee is running late, they should call one or more of the scheduled referee crew as shown on their game schedule, as printed.

Referees must be aware of their assignments. Their game schedule is available at all times in They should print their schedule and take it with them to the field. Reading the schedule wrong, be it wrong time, wrong day, or wrong field, is not an acceptable excuse for missing an assignment.

OPPORTUNITES -- Efforts will be made to assign referees at least every other weekend to multiple game sets. Referees can enhance their opportunities by:

* Attending meetings
* Requesting mentoring and development assignments
* Checking email frequently
* Responding to Open Game Thursday messages

CARPOOLS AND FAMILIES -- The assignor shall attempt to assign referees from the same family, or by request, referees who otherwise carpool together, to the same complex at the same time.

DEVELOPMENTAL ASSIGNMENTS -- If you have refereed two seasons or more and desire to achieve more challenging assignments, kindly let me know and we will work a plan of increasingly more challenging matches with some mentoring opportunities for you as well.

SFL PLAYERS -- If you play for SFL we have to carefully work around your schedule. If you don’t contact me with your information you will end up getting very few games.

CONFLICTS OF INTEREST - If you have a sibling or parent associated with another team that I assign, you should not be assigned or accept an assignment to their game. Please contact me with the name of the team so I can block you from their games.

MAX GAMES PER DAY -- I generally do not assign more than three games per day. If you would like that to be either two or four games, kindly inform me so I assign the right number for you. Also note that I assign offline and upload to GameOfficials so some error checks, like assigning someone six games per day, will not be caught with this process.

Please note that some of you work for multiple assignors, which is ok. However, this assignor will not use a referee for afternoon games if the referee has worked in the morning for another assignor. The maximum games per day extends across all assigning groups. It is not in the best interest of the game, or the referee, to assign a referee to 6-7 games in a day.

BEHIND THE ASSIGNING PROCESS -- Just to share some info, when I begin to assign for a date I sketch out a full schedule and make offers to officials. In a perfect world, because the officials have blocked their calendars, all offers will be accepted. I then take a list of officials who did not receive an initial offer for one week and immediately place them on the calendar for the next week of games. Therefore, no available official will miss more than one week of games.

Although I could break games into single game assignments and ensure that everyone works one game per week, this is not an efficient use of your time. It is better for your to have two games one week and none the next instead of one per week.

I typically break games into two or three "linked" assignments. If you find you can accept just part of a linked assignment, email me and I’ll see what I can do. I typically don’t assign one game at a time but must if that is what the league schedules.

Referees will often see an offer for 2-3 weeks out. That does not mean they will not receive an offer for the upcoming week. It simply means we wanted to guarantee the next assignment. Even if we made offers for the coming weekend, as referees decline offers, that opens up opportunities for other referees.

If you must decline, indicate why the calendar was open but the assignment won’t work out. I am pretty easy to work with (IMHO) and pretty flexible but the point is that we communicate. I don’t mind you working with other assignors and can facilitate that -- just don’t give two assignors the same availability.


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